The descriptions below provide details about data fields located on the "Payroll Authorization Form."

 PeopleSoft Location Code:  A five-digit numeric code is assigned to each Cornell department/unit.  This code can be found on the "Interim Pay Report," which accompanies paychecks and advices.

 Note: This field is required.  Forms submitted without location codes will not be processed.

 Authorizer:  The department head, department chair, or administrative manager, or other person who may be responsible for administrative matters within the unit.

 Note: The authorizer's e-mail address must be provided.

 Caution: A pay rep cannot be the authorizer. 

 Pay Rep: Individual authorized to perform payroll functions for a unit. 

 Pay Rep Group Code: The numeric or alphanumeric code in COLTS and/or Kronos that identifies a group of employees. 

 Note: This code is equivalent to the "voucher location code" in the former payroll system.

 Form Checkboxes

• To indicate the appropriate action for each pay rep listed, either the "Add" or "Delete" box must be checked.
• To assign or remove COLTS and/or Kronos responsibilities, the corresponding boxes must be checked.
• To designate authority for picking up payroll checks, "Check Pick-up" must be checked.  
  
    Note: To pick up checks, designated pay reps must provide his/her picture ID.

• To designate authority for completing UPAFs, making corrections and/or adjustments to an employee's pay, etc., the box  "Approve UPAF" must be checked.
• To designate authority to view and/or reconcile the department's "189 report," place a check mark under "View 189."

 Note:  Checking this box only grants authority to view the report (or removes authority, if "delete" was checked for the individual).  Checking this box does not change the delivery distribution of the report. To change the delivery distribution, send an e-mail to uco-payroll@cornell.edu , attn: Kyle Van Etten.

 Additional Sheets:  If more rows are required than the form provides, additional forms must be completed.  However, if the unit is exceptionally large, the Payroll Office may accept the data in an Excel spreadsheet.  For additional information, departments who may qualify for this exception should send an e-mail to Diane Thurm dt52@cornell.edu  .

 back to top